Edit Menu

The Edit menu contains familiar commands, including the following:

Undo

You can reverse any editing action by selecting the Undo command from the Edit menu. Buzzword keeps track of the last 100 changes you’ve made to the document, so you can invoke the Undo command as many times as you need to return to just about any point in your editing session.

You can invoke the Undo command from the Edit menu, or by pressing Ctrl-Z (Macintosh Cmd key-Z on Safari).

Redo

If you have used Undo, but change your mind and want to reverse the Undo action, select the Redo command from the Edit menu. Redo works exactly the same as Undo except that it goes forward through your edits instead of backward.

You can invoke the Redo command from the Edit menu, or by pressing Ctrl-Y (Macintosh Cmd key-Y on Safari).

Cut / Copy / Paste

The Cut, Copy, and Paste commands function as with any word processor. Inside Buzzword they work with all text, tables, or images, or all three in one selection.

However, when you paste something that you have copied from outside Buzzword, although you can copy and paste text or tables from any document, you can copy and paste images only from Web sites. You cannot copy images from desktop applications, such as Microsoft Word or PDF files, and paste them into Buzzword documents.

Also, always check for copyright restrictions when you copy from Web sites.

Note: Depending on the security settings at the Web site, you may be prevented from copying an image.

You can invoke these commands from the Edit menu, or you can use the following keyboard shortcuts:

Command Windows (IE and Firefox) Mac (Firefox and Safari)
Cut: Ctrl-X Macintosh Cmd key -X
Copy: Ctrl-C Macintosh Cmd key -C
Paste: Ctrl-V Macintosh Cmd key -V

When you copy an image from a Web site, highlight the image to select it, then use the keyboard command to copy it. Then use the keyboard command to paste the image into the Buzzword document.

Note: When you copy and paste images using Edit commands, you can copy many images at a time and paste them all into the document. Buzzword gives you a progress report on how many images have been pasted. If Buzzword cannot paste all the images, Buzzword indicates how many images have successfully pasted. If you cancel a paste operation partway through it, or the connection is dropped, Buzzword only counts the images pasted before the cancellation, and indicates how many in that sequence were not pasted for some other reason.

Delete

Delete removes the current selection, which can include text, images, tables, or all three kinds of entries.

Find & Replace

To use the Find & Replace commands, open the Find toolbar by selecting Find from the Edit menu or by using the shortcut Ctrl-F (Macintosh Cmd key-F on Safari). To dismiss this toolbar, click on the x at the far left.

Find toolbar

The Find command searches the document body, including any endnotes, but does not search comments, headers, or footers.

You cannot use Find to look for special characters such as:

Other Find Settings

You can refine your search by clicking the menu button Menu button(the down arrow to the right of the Previous button) for the following settings:

Match case on Find toolbar

For example, if you want to search for every instance of “cat” regardless of whether it is capitalized or not, leave Match Case unchecked. If you only want to find “Cat” but not “cat” specify “Cat” in the Find box and check Match Case.

Whole word only is useful if you want to find all occurrences of “cat” but do not want to find “cat” in “caterpillar.”

Find searches from where you start to the end or to the beginning of the document, depending on whether you click Next or Previous. When there are no more occurrences to be found in that direction, a message appears under the Find box: “Buzzword has reached the end of the document.” or “Buzzword has reached the beginning of the document.”

End of document message

To continue the search at this point, click Next or Previous again. Buzzword continues the search from the beginning (or end) of the document.

If there is no exact match to your search criteria, a similar message appears below the Find box: “Buzzword has reached the end of the document.”

The Replace box replaces the found words with the word specified in the Replace box. You can replace words one at a time, or use Replace All to do it all at once. When you use the Replace All option, a message tells you how many replacements occurred.

Replacements status

Check Spelling

Note: Check Spelling is available only to authors and co-authors of a document.

As you type, Buzzword checks your spelling. Words that are not recognized are marked with a dotted red underline.
Spell check marker
At the same time, a counter in the lower right corner keeps track of the number of questionable words, identified as “flagged” words.

Spell check counter

If you notice a flagged word as you go through the document, you can move your mouse over the word and click on the red underline to display a list of choices.
Spell check choices
You have three choices:

If none of these options is appropriate, you can correct the actual text yourself.

All instances of the spelling you have just selected will be accepted throughout the document. If you specify that your original spelling is correct, the word is also added to your custom word list and accepted in every document you create from then on. If you specify that the word is acceptable only in this document, the underline will be removed and the word will be accepted only in that document. In both cases, in this document the spelling will be accepted as correct no matter who opens it, you or a co-author.

When you correct a flagged word after you have clicked on it, the word will be highlighted when you finish; however, if you select Check Spelling from the Edit menu, you automatically move to the next flagged word. (If you want to stop checking spelling before the entire document is reviewed, just click anywhere in the document.)

When you first open a shared document, there may be a brief delay in removing the underline from words that have been accepted. When another user has control of the document (each collaborator has control of the document when actually editing it), newly accepted words cannot be checked.

Spell checking ignores the following kinds of words:

Spell checking checks the following kinds of capitalization:

Spell checking does not check headers, footers, or comments.

Note: In the Preview release, spell checking uses only the rules of U.S. English. In upcoming releases, this feature will be expanded to include other languages.

Select All

To select the entire document, use Select All from the Edit menu, or Ctrl-A (Macintosh Cmd key-A on Safari). You can then use Cut, Copy, Paste, or Delete, or change any of the settings on the Font or Paragraph toolbars.