Documents

Create a Document

Click the Docs icon, click the New Document icon; from inside another document, click the Document menu, click New.

Open a Document

In the Document Organizer, click on the title of the document; in an open document, click the Document menu, click Open.

Save a Document

Click the Synchronator, or click the Document menu, click Save.

Close a Document

Click the Document menu and click Close, or click the Docs icon to return to the Document Organizer. Your document is saved automatically.

Import a Document

In the Document Organizer, choose Document, Open File... and navigate to the document you want.

Export a Document or Copy a Document to Your Desktop

Choose Document, Save As..., select the type of document, name it, click OK, click Save, select the location.

Share or Send a Document

Select or open a document, click the Share button in the lower left corner of the screen, fill in the fields in the Share Document box. The people you specify will receive email invitations. People who do not have Buzzword accounts already will automatically be asked to sign up.

Remind Someone to Open a Shared Document

On the Collaboration bar, move your mouse over the collaborator's icon until the “Invite again” line appears, click it, then compose an email and paste the link into it.

See Whether Someone is Editing a Shared Document

Look in the Collaboration bar to see whether the grid next to anyone's name is red.

See Who Has Read a Shared Document and When

Look in the Collaboration bar to see what kind of grid appears next to each name: solid white outline indicates that the person has read the current document; dotted white outline indicates having read an older version; an envelope indicates that an invitation has been sent but that your new collaborator has not yet opened the document. Moving your mouse over the person's icon shows the date and time. A green or red box indicates that a person has the document open or is editing it.

See Whether Someone Is Sharing a Document with You

In the Document Organizer, new or changed documents appear with a red ribbon and seal across the middle of the document icon.

Check Whether a Document Has Been Updated

In the Document Organizer, a document that has been commented on or changed appears with a red ribbon across it.

Change Access to a Shared Document

Click the person's icon on the Collaboration bar, click the context menu button, select a role, or select Remove.

Remove a Document That Someone Has Shared

Click on the context menu button next to your name on the Collaboration bar, choose Remove from the drop-down menu. You can remove yourself from any document, even if you are not an author or co-author.

Create a Link to a Buzzword Document

Open a document, copy the URL in the address box. You can then paste the URL into another Buzzword document, an email message, instant message, or to a blog or Web site. Note that only people that you have explicitly shared the document with will be able to access the document.

Insert a Link into a Document

From the Web site, copy the URL using Ctrl-C (Windows) or Macintosh Cmd key-C (Macintosh), select Insert Link, use Ctrl-V or Macintosh Cmd key-V to paste the URL in the second text box, edit the “Link text” if you want.

Edit or Remove a Link

Hold the Ctrl key (Windows) or Macintosh Cmd key key (Macintosh) and double-click the link to display the Edit Link dialog.

Annotate a Document

Place your cursor where you want the reference number to go, click the Insert menu, select Endnote, enter the text of the endnote.

Go Directly to an Endnote

Click the reference mark in the text. To go from an endnote back to the text, click the reference mark next to the endnote.

Check Spelling

Click the Spell Check Counter in the lower right corner, click each flagged word, click the down arrow at the end of the red underscore, choose the correct spelling.

Check Word Count

Look at the Word Counter in the lower right corner; when you move your mouse over it, the number will be followed by “words,” so that you can be sure what the number refers to.

Word Count

Add Page Numbers

If there is no header or footer, just double-click on the top or bottom margin, select Page Number from the header or footer dialog. If there is a header or footer, click the Insert menu, move to the Field option, select Page Number.

Rename a Document

Select a document, click the context menu button Context menu button, click Rename.

Delete a Document

Select a document, click the context menu button Context menu button, click Delete. Remember that this action deletes the document permanently; it cannot be recovered.