Insert Menu

Insert Table

To insert a table into a document, select Table from the Insert menu. (You can also use the toolbar.) Buzzword inserts a table with two rows and two columns. For more information on creating tables, go to Table Toolbar.

Insert Image...

To insert an image into a document, select the Insert Image command. (You can also use the toolbar.) For more information on working with images, go to Image Toolbar.

Insert Endnote

You can annotate your text with references, such as attributions, citations, and detailed discussions not suitable for inclusion in the text itself. Because these supplementary notes appear at the end of the document, Buzzword refers to them as “endnotes”; you may be more accustomed to seeing them as footnotes at the bottom of a page.

To insert an endnote, place your cursor at the point in the document where you want the reference to the endnote to appear; that is, at the end of the passage further identified in the endnote. Choose the Insert Endnote command. (If you select text and insert an endnote, the selected text will be replaced. It will not be underlined, as it is when you add a comment about selected text.)

A bracketed number, the reference mark, appears in your text and at the end of the document; your document immediately scrolls to this point, where you enter the text for the note.

The endnotes themselves appear beginning on the last page of the text of the document. If you would like them to appear starting on a new page, insert a page break at the end of your document.

As you continue to create endnotes, reference numbers are automatically numbered according to the order in which they appear in the document. This means that you can enter an endnote at the beginning of the document and all the reference numbers and corresponding numbers in the endnotes that follow are automatically incremented by one. Similarly, when you delete an endnote, all the endnotes that follow it are renumbered.

Note: Do not delete the reference number in the text; this will delete the entire endnote.

You can copy an endnote by copying the reference mark and inserting it at the relevant points in the text. The reference numbers will update automatically, and a new endnote will appear in the appropriate place in the list of endnotes at the end of the document. If there are differences among the endnotes, such as references to specific page numbers in the work you are citing, you can edit each endnote.

You can navigate from the text to the endnote that annotates it and from the endnote to the text. As you move your mouse over a reference mark, the mark is highlighted. Click on the reference mark to go to the linked endnote or text. If you are navigating from an endnote to its linked text, the cursor will appear right before the reference mark in the text.

Insert Comment

To insert a comment about the currently selected document text, choose the Insert Comment command. You can also insert a comment by clicking in the new comment bubble Comment bubble, which is in the right margin on the same line as the cursor. For more information on comments, go to Working with Comments.

Insert Link...

You can enrich your Buzzword documents by creating a variety of links: links to other Web sites, mail-to links to email addresses, links to FTP sites.

Note: You can also create useful connections between Buzzword documents by inserting a link from one — or more — documents in another. You can email a link to a Buzzword document, or send it in an instant message, or post it in a blog or on your own Web site. You must share any document you link to with your readers. When the reader clicks the link to a Buzzword document, he or she is asked to sign in before opening the document. See Sharing Documents for details.

To create a link in a Buzzword document, follow these simple steps:

  1. In the Buzzword document, put the cursor where you want the link to appear, or select text that you want to use to label the link.

    Note: You cannot use an image as a link.

  2. Choose Link... from the Insert menu. The Insert Link dialog box appears.

    Insert Link dialog

    Notice that any text you selected appears in the “Link text” box. If you do not first select text for a label, you must type something in the “Link text” box.

  3. Type or paste the URL, using Ctrl-V or Macintosh Cmd key-V, into the “Link URL” text box.

  4. Click OK.

The link will now appear in your document, and clicking on it will open the page or document you linked to.

To edit a link, move your mouse cursor over it. A tooltip will appear telling you how to edit the link text or the URL.

Insert Header/Insert Footer...

Use Insert Header and Insert Footer to create and specify headers and footers. When you select Insert Header or Insert Footer, the Insert Header or Insert Footer dialog box opens. Use the options to specify the header or footer information.

Alternatively, you can double-click on the top margin of the page to open the header dialog box, or on the bottom margin to open the footer dialog. If no header or footer exists, the appropriate dialog box opens. If a header or footer already exists, you can edit the header or footer directly.

Headers and footers automatically set a left-aligned region, a center tab stop, and a right tab stop so that text appears at the margins and centered on the page. If you change the page dimensions, you may need to adjust these tab settings.

When you first open the header dialog box, a header is supplied; similarly, the footer dialog box already contains a default footer. Both use fields that are available from the Insert menu. The Insert Header dialog box automatically supplies the page number as the center segment; Insert Footer supplies Date Last Saved in the center. For information about the fields that are available for headers and footers, see Insert Field.

Note: If you create a header or footer and then delete all the text, Buzzword retains an empty header or footer. To add text to an empty header or footer, just click in the area and type.

Any change you make to a header or footer is reflected in the header or footer for all pages in the document. The only exception is that the first page header or footer can be different from the ones on the following pages. To make a first page header or footer unique, click the check box next to “Insert a different header (footer) on the first page of the document” in the Header/Footer dialog box.

Text in a header or footer can be formatted, just like any other text in the document.

Insert Page Break

To insert a page break, choose the Insert Page Break command. This command forces a page break and places the next character at the beginning of the next page. Ctrl-Enter is the shortcut.

Insert Line Break

To move text at the cursor, or insertion point, down one line while keeping it part of the current paragraph, choose the Insert Line Break command. This command forces a line break and places the character following the line break at the beginning of the next line. Shift-Enter is the shortcut.

Insert Special Characters...

Characters that are not on most keyboards are available through this command, such as:

When you select Special Characters... from the Insert menu, the Special Characters dialog box appears:

 
Special Characters dialog  

At the top of the box is a drop-down menu of fonts, showing the font that you are using. You can change to a different font if the special character you want is not in your current font, or if you want the character to appear in a different font.

On the next line is a row of boxes, each representing a different category of special character:

Non-English characters Non-English Characters
Numbers and symbols Numbers and Symbols
Punctuation Punctuation
Alphabetic characters Alphabetic characters

To insert a special character:

  1. If necessary, click on the box for the type of character you want.
  2. Move your mouse over the characters and click on the one you want.
  3. If you want to insert another special character, repeat the preceding steps. The Special Characters dialog box remains on the screen until you close it by clicking the cancel symbol in the upper right corner.

Notice that you can move the Special Characters dialog box wherever you want, so that you can see the result of your insertion. You can leave the Special Characters dialog open during your entire editing session; this is convenient when you are using special characters throughout a document.

Insert Field

Fields are a way to insert “computed” text into a document. A field automatically updates its value without you having to change it explicitly.

For the Preview release, Buzzword includes the following fields:

Page Number and Number of Pages fields can only be inserted in headers and footers — the others can be placed anywhere in your document.

Note: You can combine two fields in a header or footer. For example, you can combine text and fields to produce a footer that reads “Page 7 of 9.” To do this, you insert Page Number, then click in the header or footer where you have inserted it, type the word “of,” then select Number of Pages from the Insert Field dialog box.