Web based file and documents manager help
Navigation
Folders:
One or several root folders are available. They look like a folder tree in the left area. Use Folders button in the toolbar to show or hide the tree of the root folders.
List: There is a list of content of the current folder in the right interface area. You may go to subfolders or parent folders by double-clicking.
File choice: You may choose one or several files or folders by clicking on the items and using Ctrl and Shift or all the items with the help of the menu.
Menu: Context menu can be seen by right-click mouse or clicking on the File button in the toolbar.
Main files operations
You may do basic file operations: create, copy, edit, cut, delete, rename, preview, zip and unzip.
Files upload and download
Upload
Depending on the application settings, you may use several ways of file uploading:
- Classic - selection of the files one by one using the Browse button.
- Flash - multiple files selection at once.
- Silverlight - multiple files selection at once and uploading them by parts (it helps to upload files more than 2GB. It supports drag-n-drop function.
- Java - multiple files and folders selection at once.
- zip/unzip - use zip/unzip functions to upload multiple files on server in zip archive.
- Multiple - (only for Firefox browser supporting HTML 5) multiple files uploading without additional plugins.
- Google Docs - multiple files uploading from Google Docs account. If you do not use any of the Google services, you may register and start using free
Google Docs.
- Upload from URL - you can specify URL of file stored at global file server or at file sharing services like
Dropbox,
Picasa,
Flickr,
PhotoBucket,
Facebook.
.
Download
Select one or multiple files and folders and click download button in the menu for their downloading. Depending on the settings you may download the files on by one or use Java downloader for multiple files and folders downloading.
You may also click on "Compress and download" option in the menu for automatic compression of the selected files and their downloading in zip archive.
Download to Google Docs - files downloading to your Google Docs account. If you do not use any of the Google services, you may register and start using free
Google Docs.
Link to file
It allows to download a file quickly without opening the main interface. Choose "Link to file" option in the menu for it. Notice that other users should log in and have an access to the folder that contains the file. Otherwise they will get error.
Link to Web Folders (folder mapping)
Web folders is possibility to map the folders you have to your local OS. You may work with your files like with local ones. You do not need a browser for work or to log in every time. You just need to open a folder that you map in Windows explorer.
Popular OS Windows, MacOS, Ubuntu support mapping web folder. It is very easy to map web folder:
- For Windows XP, Vista, 7: Click in Windows Explorer Tools-> Map Network Drive. In the new dialog open the "Connect to a Web site that you can use to store your documents and pictures" link at the bottom, click "Next" button twice. Insert the link of the web folder in the "Internet or Network address" field, click "Next".
Note! It is strongly recommended for Windows 7, Vista, XP, 2003 users to install Microsoft Web folders update (2.3 Mb) to be able to use mapping feature!
- For MacOS: In the "Finder" menu, open Go->Connect to Server, insert the link of the web folder in the "Server address" field, click "Connect", in the new dialog select "Guest" or "Registered user" (for Windows authentication), click "Connect".
- For Ubuntu: Open Go->Location... Copy the link of the web folder to the location field and repace "http://" with "dav://" or "https://" with "davs://".
After you have mapped a web folder, you may open it without visiting the web site next time. Note! If you change your password, the directory to the web folder will be changed and you need to map it again (except Windows authentication cases).
Details
You may specify comments, descriptions or other metadata for files and folders by clicking on Details in the menu.
Note!
Details are saved if files are copied, moved or renamed.
Office and images files view and edit
Web File Manager has a lot of functions to work with office documents.
Document view and image editing:
You may use
Google Docs,
Zoho or
Pixlr online services for viewing documents and images of several formats.
To view a
file, click on it and choose necessary options in the menu if this option is enabled by the administrator. To edit files, use Upload and Download from Google Docs functions.
Supported formats in Google docs viewer: pdf, doc, docx, ppt, pptx, tif, tiff
Supported formats in Zoho viewer/editor: doc, docx, xls, xlsx, ppt, pptx, pps, odt, ods, odp, sxw, sxc, sxi, wpd, pdf, rtf, txt, html, csv, tsv
Supported formats in Pixlr: jpg, png. After editing or during creation of new image you select bmp format. Pixlr
Online documents editing:
You may edit office documents online using desktop application
Microsoft office or free
OpenOffice.org. You do not need to download or upload the files. Microsoft office or Openoffice.org do it automatically. You just need to have these applications to be installed on your local computer.
How it work:
- Select a file of one of the following types. MS Office types: doc, docm, docx, dot, dotx, pot, potm, potx, ppa, ppam, pps, ppsm, ppsx, ppt, pptm, ppz, pwz, rtf, sldm, sldx, w6w, wiz, word, wpd, wri, xl, xla, xlb, xlc, xld, xlk, xll, xlm, xls, xlsb, xlsm, xlsx, xlt, xltm, xltx, xlv, xlw")
or OpenOffice.org types: odt, ott, sxw, stw, doc, rtf, sdw, vor, txt, pdb, psw, uot, ods, ots, sxc, stc, dif, dbf, xls, xlt, sdc, slk, csv, pxl, uos, odp, otp, sxi, sti, ppt, pot, sxd, sda, sdd, uop, odg, odf, sxm, smf, mml, odg, otg, std, odb
-
Select "Edit in MS Office" or "Edit in OpenOffice.org" in the menu.
Relevant application will launch with opened files selected for editing.
If for some reason the application has not launched, copy the link to the file and open it in MS Office or OpenOffice.
- To save the changes in the document, press Сtrl+S combination or click on the "Save" in the File menu of MS Office or OpenOffice. The document will be saved and uploaded to server automatically.
Features and settings of Microsoft office:
- Note! It is strongly recommended for Windows 7, Vista, XP, 2003 users to install Microsoft Web folders update (2.3 Mb) to be able to use this feature!
-
Microsoft office supports file lock for prohibiting simultaneous file editing by several users. If a file has been blocked by another user, you cannot edit the file, but you can read it and you will get a notification from MS Office as soon as the file is available.
-
By default Microsoft office blocks document for editing. After you enable editing of a file, it will be downloaded from server again. To increase the efficiency, you may enable immediate editing in settings: In Microsoft office menu select File->Options->Trust Center->Trust Center Settings...(button)->Protected View uncheck "Enable Protected View for files originating from the Internet".
-
Microsoft office 2010 does not support file links with more than 255 symbols, so try to use short file names with ASCII characters .
- MS Office does not work with Basic authentication without SSL. If you got message that application running under Basic authentication without SSL then you can make fix in registry key. Read Microsoft related article or make following steps:
Features and settings of OpenOffice.org:
This is a free application that is available for many OS on the website OpenOffice.org.
At the moment OpenOffice does not support file lock, so notice it during simultaneous work with documents. OpenOffice.org planning to add this functionality in 3.4 version. OpenOffice application uses Java applet for launch. If you do not want to allow the applet, you may get a file link and open this file in the OpenOffice Open dialogue.
Recommended settings for OpenOffice:
-
If you don't want to insert login and password every time, you may enable OpenOffice.org Quickstarter that saves information about a user: Open Tools->Options->OpenOffice.org->Memory, check "Load OpenOffice.org during system start-up"
-
To save the files opened via links (without Java applet), you need to enable it in settings: Go to Tools->Options->OpenOffice.org, check "Use OpenOffice.org dialogs".
Upload/Download documents to Google Docs (online documents edit and sharing)
You can download documents to your Google Doc account or upload back. After download you can modify document using only browser and then upload modified document back to web file manager. If you do not use any of the Google services, you may register and start using free
Google Docs. Authentication is passed at google.com site so nobody wont get your password.
DropBox.com - free online backup, file sync and sharing
You can download/upload to great popular file sync and sharing service DropBox.com. Authentication is passed at dropbox.com site so nobody wont get your password:
- To download file to your Dropbox account: Select single file and then choose in menu "View, edit and share->Download to DropBox"
- To upload file from your Dropbox account: Once the file is in your Public folder, simply right-click it once (on Windows or website ) to open a menu . Choose "Dropbox -> Copy public link", Then at web file manager toolbar click "Upload" button and open "From URL" tab. Place link to file to the URL field and click "Upload" button.
Mobile view

You can view 100% mobile interface on your device: Click Settings->Mobile view or type "Default.aspx?Mobile=" URL in your mobile browser.
You can also use WebDav software and to map folder to your mobile device.
Settings
Click Settings options in the toolbar and select necessary type of settings. At the moment interface language and change password (the option can be prohibited by administrator) settings are available.